Conference videography and live streaming in Taipei

What we bring to a conference

For a typical one-room seminar or forum, we bring two or three cameras on tripods, a hardware switcher, an audio interface for the venue sound desk feed, wireless lav mics as backup, and a capture device for the presenter’s slides. Every stream runs on a wired line with a 5G backup, and we record locally the whole time.

If you only need recordings, one camera on the stage plus a second on the audience is usually enough. Bigger shows with 4+ cameras or an LED wall go to a vetted partner production team, with us as your single contact.

A typical crew plan

Conference type	Crew	Package
Half-day seminar, recording only	1 camera operator	Event recording, half day
Full-day forum, recording	1-2 camera operators	Event recording, full day, plus extra camera
Public conference with live stream	2-3 camera operators and a director	Live stream, 2-3 cameras + director
Hybrid conference with remote speakers	Stream crew plus a Zoom/audio operator	Live stream plus hybrid add-on
Any of the above, with photos	Event photographer	Photography, half or full day

Timeline

• 2-4 weeks before: confirm the run sheet, platform and number of rooms. Book us through the quote form.
• 1 week before: venue check. We test the wired internet port, agree the audio feed with the venue AV team, and plan camera positions.
• The day before: test stream to a private link. Test remote speakers if it’s hybrid.
• Event day: we arrive early to set up, run a sound and stream check, and go live on time.
• After: edited sessions within 5 working days; highlight reel and clips if booked.

What you should prepare

• The run sheet with session times, speakers and breaks
• Speaker names and titles, spelled in every language you need
• Slide decks as files, and any videos that play in the room
• A dedicated wired internet port from the venue
• Contact for the venue AV team
• Stream links and any registration page for online viewers
• Notice to attendees that the event is being recorded

Common mistakes

• Relying on venue Wi-Fi for the stream. Ask for a wired port.
• Audience questions without a microphone, which nobody online or on the recording can hear.
• Filming the projector screen instead of capturing the slides directly.
• No local recording, so a stream glitch is also a gap in the archive.
• Sending the run sheet the night before, which leaves no time to plan graphics and camera cues.

For step-by-step detail, read how to live stream an event. See our live streaming service and prices.